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Business Development Coordinator

Date: Apr 28, 2021

Location: Santa Ana, CA, US

Company: Transystems

Req ID: 17781

For more than 50 years, TranSystems has provided engineering and architectural planning, design and construction solutions to enhance the movement of goods and people across today’s integrated transportation infrastructure. Headquartered in Kansas City, Mo., its professionals in more than 30 offices throughout the U.S. perform a broad range of services to all sectors of the transportation and federal marketplaces. Services are delivered throughout the asset life cycle, from concept to construction to long-term operations, maintenance and rehabilitation.

The position of Regional Business Development/Proposal Coordinator can be located in our Santa Ana, Berkeley, or Ontario, CA offices. 



The Business Development/Proposal Coordinator (West Region) is responsible for directly supporting or leading proposal efforts and assisting several Client Service Teams in the sales and business development process for TranSystems.



  • Bachelor’s degree in marketing, journalism, English, communications, or related field.
  • Minimum of two years of experience in proposal development and writing within the AEC industry.
  • Excellent writing and verbal communication skills with a focus on attention to details.
  • Proficiency with Adobe Creative Suite (InDesign, Photoshop, Illustrator) and Microsoft Office.
  • Applicant must thrive in a fast-paced, deadline-driven environment.
  • Experience with submitting proposals to California transportation and Federal clients is highly desired.
  • Graphic design is a plus.
    All qualified candidates will be required to provide work samples and asked to participate in proficiency screenings, such as writing, editing, proofing, and presentation creativity.
    General Duties & Responsibilities include the following. Other duties may be assigned.
  1. Lead the production of business development/marketing support material such as qualification packages, proposals, presentations and leave behind material.
  • Initiates go/no-go discussions, analyzes RFQ/RFP, develops and maintains proposal outlines and schedules, coordinate efforts of internal and external team, conducts kick-off meetings, leads strategy sessions and win theme development.
  • Writes non-technical sections and heavily edits technical sections for clarity and enhancement of win themes. 
  • Conducts all formatting and editing to ensure accuracy, persuasiveness and compliance of final documents.
  • Develops graphics and layout consistent with Company’s brand to further deliver our win themes.
  • Guides and coaches pursuit team through shortlist and interview preparation.
  • Creates pre-sell material / leave behinds for client meetings and shortlist presentations.
  1. Major Company Pursuits: Performs as the proposal coordinator in the development of key strategic pursuits. Responsible for documenting and assistance with Capture Management Plans. Assistance with research, strategy and development of win themes. Document red team review meeting discussions.
  2. Work independently to regularly maintain and update accurate information in our Marketing Information System (Deltek’s Vision) to include opportunity data, project information, resumes, proposal close-out, etc.
  3. Assist Client Service Teams with Sales and Forecast Management activities.
  4. Sets up, facilitates and actively participates in Client Action Calls/Meetings every 4-6 weeks. Organizes, documents, distributes, and proactively follows up on action items from client action calls to ensure consistent progress.
  5. Assist Client Service Teams with research of target clients and development of strategy on client-focused marketing activities.
  6. Regularly contribute ideas on how to improve the firm’s marketing and business development process and initiatives.
  7. Assist in the development and lead, as needed, the implementation of business development, sales and marketing strategies within the West Region and in support of national initiatives ranging from collateral material, tradeshow support, photography, advertising, and other programs.
    Core Competencies
  1. Highly organized with an independent self-starting personality that is effective working independently and in a team environment.
  2. Excellent writing and verbal communication skills with a focus on attention to details.
  3. Detail-oriented with excellent time management skills and the ability to multi-task and balance short-term deadlines against long-term goals.
  4. Ability to understand and clearly communicate a wide range of business development and marketing initiatives.
  5. Ability to maintain an objective, rational perspective while providing a logical, pragmatic and factual approach to problem solving.
  6. A strong team-player with the proven ability to build strong relationships with Client Service Teams/Leaders, project managers and other personnel.
  7. Proven ability to work with multiple people in a persistent, tactful, and enthusiastic manner.
  8. Willingness to assume responsibility and take ownership of tasks.
  9. A positive attitude, strong desire to win and the flexibility to do whatever is needed to support the sales and business development process.
  10. Strong technical skills with Adobe Creative Suite, Microsoft Office, and Deltek’s Vision programs.
  11. Knowledge and familiarity within the transportation industry, specifically with public, DOT, Federal, transit and/or railroad, aviation, and/or port, clients is preferred (a plus if it’s within California).  

TranSystems is an equal opportunity / affirmative action employer and ensures nondiscrimination and equal employment opportunity in all programs and activities in accordance with all applicable laws and regulations. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, pregnancy status, marital status, sexual orientation, genetic information, citizenship status, disability, protected Veteran status or any other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one that is subject to U.S. law.

Nearest Major Market: Orange County
Nearest Secondary Market: Los Angeles

Job Segment: Business Development, Photography, Engineer, Graphic Design, Sales, Creative, Engineering